What are collections?

A collection is a library of files that you create in advance and that Aki can consult during your conversations using RAG (Retrieval-Augmented Generation).

Instead of attaching your files every time you start a conversation (which quickly consumes context tokens), with collections the content is pre-indexed in vector format and Aki queries it on demand, without using unnecessary tokens.

What are they for?

• Students with a lot of documentation, notes, summaries, and class recordings.
• Professionals managing a large number of company files.
• Teams with recorded meetings that are hard to recall later.
• Any case where you need to query your own content without re-attaching it every time.

Collection types

• Text only: extracts only the textual content of files (PDF, Word, Excel, etc.). Use it when you don't need images or audio: it's faster to index.
• Multimodal: extracts text + embedded images in documents + audio files. Use it when your documents contain diagrams, explanatory graphics, or relevant audio.

How to create a collection

1. Go to your Aki Agent account.
2. Click the gear icon (⚙️) in the top right.
3. Select Manage collections.
4. Click New collection.
5. Choose the type: Text only or Multimodal.
6. Give the collection a descriptive name (e.g., "Traffic Laws", "Project X Documentation").

Uploading files

Once your collection is created, you can upload the files you want:

• Documents: PDF, Word, Excel, etc.
• Images: PNG, JPG, etc. (multimodal collections only).
• Audio: MP3, WAV, etc. (for example, recorded meetings, classes, or presentations; multimodal collections only).

The indexing process will take more or less time depending on the collection type and content volume. A multimodal collection with images can take several minutes. During that time, you'll see the processing status of each file.

Querying a collection in a conversation

Once your collection is indexed, using it is very simple:

1. Open a new conversation in Aki Agent.
2. Mention the collection by its name. For example: "Query the Traffic Laws collection and tell me what the law says about helmet use."

Aki automatically queries the collection and responds citing:

• Which file the information was found in.
• Which specific article or section.

Querying images

If you use a multimodal collection, you can ask it to find specific images:

Aki will search among the indexed images and show you the relevant ones it finds.

Querying audio

You can query the content of uploaded audio files:

Aki will give you the information and indicate approximately at which minute of the audio that content can be found.

Activating collections in a chat

In the chat interface, you'll see an Active collections section. From there you can:

• See which collections are active for that conversation.
• Activate or deactivate collections per conversation.